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Scheduling

Booking pages for you and your team.

No more "When works for you?". Share your link and customers book a time when you're actually free. They can pay right away, and the meeting lands with you or your team.

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On Lena's booking page, November 12 is picked, then 10:00 am and Confirm. Then the confirmation with all details appears.
On a booking page, someone picks a coaching session on November 12 at 10:30 am, pays 120 euros and gets the confirmation. Payment goes through your payment provider.
The embedded booking form appears on Studio Hoffmann's website. An open time on Thursday is picked.
An availability schedule Monday to Friday, 8 am to 6 pm. Google, Microsoft, and iCloud are picked, and their events block bookings.
A card cycles through the event types one-on-one, group, course, round robin, and collective, each with matching avatars.
A workshop is fully booked. Someone joins the waitlist. When a spot opens up, they move up automatically and are booked.
During a vacation, two bookings are handed over to the stand-in, Jonas Weber. Invitees get an email, and the meeting gets a new link.
The Paid booking switch is turned on, then a price of 100 euros is entered. Payment goes through your own Stripe account.
A funnel asks “What is it about?” with three answers. Choosing “Ongoing project” leads to the Project call event type with 60 minutes. The other answers lead to the first consultation or to the Starter package page. The inquiry lands as a lead in the Ridian CRM.

What Scheduling does

Bookings for every kind of meeting.

  1. Your own booking page

    Just send your personal booking link. Customers pick an open time and book on their own. The confirmation and calendar event follow automatically.

  2. Right on your website

    Embed your booking page as a widget on your website. Customers book without leaving your site.

  3. Only booked when you're free

    Connect several calendars and set working hours and buffers. Only times that are free everywhere are shown.

  4. For every kind of meeting

    One-on-ones, groups with fixed seats, courses and series.

  5. A waitlist for full slots

    When a slot is full, people join the waitlist. If someone cancels, the next person moves up automatically.

  6. Scheduling as a team

    Round robin hands out bookings in turn, collective finds times when everyone is free. When you're on vacation, your stand-in takes over your bookings.

  7. Paid right when they book

    Set a price and customers pay when they book, through your payment provider. Ridian takes no fee.

  8. A funnel in front

    Ask a few questions before anyone books. The right people land on the right event type, and every inquiry shows up in the CRM.

    More about Funnels

How it works

Bookable in four steps.

From your first connected calendar to the link you share.

  1. Connect your calendars

    Sign up and connect your calendars, so only times that are truly free can be booked.

  2. Create an event type

    Duration, location, questions for bookers and, if you like, a price.

  3. Set your availability

    Working hours, buffers and which calendars block bookings.

  4. Share your link

    Share your link or embed the widget on your website. Bookings land directly in your calendar.

Frequently asked questions

What does a booking cost me?

Nothing. Bookings are unlimited on every plan. Ridian doesn't take a share of paid bookings either, so only Stripe's fees apply.

Which calendars does Ridian check for conflicts?

The calendars you pick for each event type, from Google, Microsoft or CalDAV, such as iCloud. Exchange (EWS) and ICS feeds don't count toward availability.

Can I add booking to my website?

Yes. Every event type has a code under “Embed on your website”. Paste it where the booking form should appear. Just like on the booking page, the widget runs no pixels, no analytics and no ad tags.

Can I match the booking page to my brand?

To a point. From Professional, you can hide “Made with Ridian” on the booking page and in the widget. You also choose whether the page opens on week, month or list. There's no custom domain for booking pages, they always live at getridian.com/your-name.

Do bookers see times in their own time zone?

Yes. The booking page converts your open times to the booker's time zone automatically. You set your availability in the time zone of your weekly schedule.

Can bookers cancel or reschedule on their own?

Yes, without an account. Every email has a link to reschedule or cancel. When someone reschedules, Ridian checks your calendar again. Groups and courses can only be canceled, not rescheduled.

Does Ridian send reminders?

Yes, by email. For each event type you pick up to three reminders between 15 minutes and 48 hours before, with 24 hours set by default. There are no SMS reminders. You get notified about bookings, cancellations and reschedules by email or, with Alvin Plus, on WhatsApp.

How do paid bookings work?

From Professional, you connect your own Stripe account and set a price in euros. Bookers pay when they book, and the money goes straight to you. If they cancel in time, we refund automatically, and you set the deadline. If you cancel, they always get their money back.

Can I control when and how often people book?

Yes. You set how short notice and how far ahead people can book, how much buffer stays before and after each meeting, and the most bookings per day. If you want to see every request first, you confirm bookings yourself.

Where do meeting links come from?

From Google Meet or Microsoft Teams, depending on the event type's calendar. Zoom follows once Zoom approves our app. We don't run our own video service.

Can several people book the same slot?

Yes. Group meetings have fixed seats, and courses are a set of fixed dates. When everything is full, people join the waitlist and move up automatically. If you still need to find a time, use a scheduling poll.

Can I schedule with my team?

Yes, in a team workspace. Round robin hands out bookings in turn, collective only shows times when everyone is free. When you add vacation or sick leave, round robin skips you, and a stand-in can take over your bookings.

More from Ridian

What else the Ridian Suite offers you.

Booking pages, funnels with a CRM, subscription calendars, sync and agents for your calendars and email. All in one account, all on the same calendar connections.
Try everything free for 7 days.

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